Office of the Provost Administrative Calendar 2023-2024 Faculty Personnel & Budget Meetings and Academic Affairs Events: See left-hand column and the corresponding meeting dates in center column. Academic Department Actions and Other Items: See right-hand column and the corresponding action dates in the center column. Faculty Personnel & Budget Meeting Agenda Items and Academic Affairs Events Time: 3:15 pm – 5:00 pm Dates Academic Department Actions New Faculty Digital Teaching Toolkit Workshop Series Part I 08/09/23 New Faculty Digital Teaching Toolkit Workshop Series Part II 8/10/23 Not an F P&B Meeting - Agenda TBD by HR, Provost Office, and Special Counsel. 8/10/23 1st Meeting of F P&B for AY 2023-2024 Location: “Virtual Meeting” at 3:15 pm 08/15/23 New Faculty Welcome – In Person / Open House [8:00 am – 6:00 pm] 08/18/23 08/25/23 1st Day of Classes – UG Academic Calendar Faculty Personnel & Budget Meeting Agenda Items and Academic Affairs Events Time: 3:15 pm – 5:00 pm Dates Academic Department Actions 2nd Meeting of F P&B Location: EDR at 3:15 pm • Elections for Committee on Committees and Tenure, Promotion and CCE committee. • Elections for Distinguished Professor Committee. 08/29/23 1) Deadline for department P&B recommendations, including updated supporting materials entered into Digital Measures, for: • Tenure/Promotion (7th reappointment) • CCE (5th reappointment) 2) Deadline for department P&B recommendations, including updated supporting materials entered into Digital Measures, for: • 3rd Reappointments (fourth year of service) for Lecturers and CLTs • 4th Reappointments (fifth year of service) for Professorial Ranks • Deadline for submission of recommendations to confer Assistant Professor Emeritus and Associate Professor Emeritus titles. • Note: All reapointment PAFs (personnel action forms) will be sent to the departments electronically via forms.production@lehman.cuny.edu. 08/31/22 Academic Department Meetings (no later than date). 09/04/23 College Closed – Labor Day Holiday Senate Meeting (Hyperlink) Time: 3:45 - 5:15 pm Location: Carmen B04 09/06/23 Items Submission Deadline 8/23/23 09/08/23 Deadline for candidates to notify their department chair that they wish to be considered for promotion in the Spring. Save-the-Date Faculty Success | Digital Measures Training Location: Via Zoom, Time: 10:00 AM - Noon • Email will be shared by Chairs. 09/08/23 Faculty Personnel & Budget Meeting Agenda Items and Academic Affairs Events Time: 3:15 pm – 5:00 pm Dates Academic Department Actions 09/TBA/23 9-11 “Virtual” Remembrance Ceremony 09/15/23 thru 09/17/23 No Classes Scheduled [Rosh Hashana] 09/19/23 Deadline Submission of Fall 2023 Electronic Multiple Positions Form (eMPRF). Meeting of F P&B Location: EDR at 3:15 pm • Agenda Items TBA 09/19/23 Save-the-Date • Fall 2023 Academic Convocation • 9:00 am – Noon 09/21/23 Save-the-Date • Fall 2023 Academic Convocation • 9:00 am – Noon 9/24/23 thru 9/25/23 No Classes Scheduled [Yom Kippur] General Faculty Meetings (Hyperlink) Time: 3:30 pm – 5:00 pm Location: Virtual 09/27/23 09/27/23 Deadline for Academic Departments to update adjunct directory information on department website. Save-the-Date - Postponed to a later date TBD. • A2S2 Leadership Retreat 09/29/23 Faculty Personnel & Budget Meeting Agenda Items and Academic Affairs Events Time: 3:15 pm – 5:00 pm Dates Academic Department Actions 09/29/23 1) Deadline for Department P&B to approve eMPRF’s. 2) Deadline for Department P&B recommendations, including updated supporting materials entered into Digital Measures, for: • Professorial Titles - 2nd, 3rd, 5th and 6th reappointments (third, fourth, sixth and seventh years of service) • Lecturers – 4th reappointment (fifth year of service) • Instructors - 2nd and 4th reappointments (third and fifth years of service) • CLTs - 2nd and 4th reappointments (third and fifth years of service) • Note: All reapointment PAFs (personnel action forms) will be sent to the departments electronically via forms.production@lehman.cuny.edu. 10/02/23 Deadline for Department Chairs to notify the Provost (cc: Deans) of all prospective candidates for promotion in the Spring semester. Senate Meeting (Hyperlink) Time: 3:45 - 5:15 pm Location: Carmen B04 10/4/23 Items Submission Deadline 9/2/23 Save-the-Date – Cancelled. • Student Success Summit – Cancelled. 10/6/23 10/09/23 College Closed – Columbus Day Holiday 10/10/23 Classes Folllow a Monday Schedule Faculty Personnel & Budget Meeting Agenda Items and Academic Affairs Events Time: 3:15 pm – 5:00 pm Dates Academic Department Actions Meeting of F P&B Location: EDR at 3:15 pm ➢ Election of Budget Committee, Distinguished Professor Committee, Fellowship & Scholar Incentive Awards Committee, Library Executive Committee. ➢ Recommendations for: • Assistant Professor Emeritus • Associate Professor Emeritus 10/10/23 Deadline for faculty returning from sabbaticals to submit Fellowship Leave Report and Scholar Incentive Leave Report (hyperlink). 10/20/23 Deadline for submission of Full-time Faculty Electronic Workload (eFWL) Forms for Fall 2023. New Faculty Seminar Part I of V Time: 3:45 - 5:15 pm Location: TBA TBD Save-the-Date - Postponed to a later date TBD. • New Dean/Chair Orientation and Training [In-person] 10/20/23 Save-the-Date • New Dean/Chair Orientation and Training [In-person] Meeting of F P&B. Location: EDR at 3:15 pm ➢ Recommendations for (December 1 Notification Date): • Tenure and Promotion to Associate Professor, Tenure for CLTs and CCE (Lecturers). • Professorial Titles - 2nd to 6th reappointments (third to seventh years of service) • Lecturers - 3rd and 4th reappointments (fourth and fifth years of service) • Instructors – 2nd to 4th reappointments (third to fifth years of service) • CLT’S – 2nd to 4th reappointments (third to fifth years of service) 10/24/23 10/27/23 Notification letters of re-appointment/non- reappointment to adjuncts (for 12/1/23 deadline) for Spring 2024. • Send “list” of non-reappointments to HR. Faculty Personnel & Budget Meeting Agenda Items and Academic Affairs Events Time: 3:15 pm – 5:00 pm Dates Academic Department Actions Meeting of F P&B. Location: “Virtual Meeting.” at 3:15 pm Recommendations for Tenure, Promotion and CCE (continued). 10/31/23 “Virtual Meeting.” Senate Meeting (Hyperlink) Time: 3:45 - 5:15 pm Location: Carmen B04 ➢ Location: 11/01/23 Items Submission Deadline 10/18/23 Meeting of F P&B. Location: EDR at 3:15 pm Recommendations for Tenure, Promotion and CCE (continued). 11/14/23 General Faculty Meeting (Hyperlink) Time: 3:30 pm – 5:00 pm Location: TBA 11/15/23 Deadline for Academic Filers to submit their Financial Disclosure Statement to the NYS Joint Commission on Public Ethics (JCOPE). 11/23/23 Thru 11/26/23 Thanksgiving Holiday • College closed – NO CLASSES 12/01/23 Deadline for submission of completed Fellowship Leave and Scholar Incentive Award applications and checklists (hyperlinks), as well as the written confirmation of eligibility, submitted by the department chair to the Office of Academic Personnel in the Provost Office. Meeting of F P&B. Location: EDR at 3:15 pm Recommendation for Honorary Degrees. 12/05/23 New Faculty Seminar Part II of V Time: 3:45 - 5:15 pm Location: TBA TBD Senate Meeting (Hyperlink) Time: 3:45 - 5:15 pm Location: Carmen B04 12/06/23 Items Submission Deadline 11/22/23 Faculty Personnel & Budget Meeting Agenda Items and Academic Affairs Events Time: 3:15 pm – 5:00 pm Dates Academic Department Actions 12/20/23 End of Fall Term 12/24/23 Thru 12/25/23 College Closed 01/01/24 College Closed 01/03/24 ALL Full-Time Faculty should continue to upload Scholarship and Creative Activity for the period of July 1, 2023 – June 30, 2024 into: 1. Digital Measures, and the 2. CUNYfirst Toolkit. New Faculty Seminar Part III of V Time: Noon – 2:00 pm Location: TBA TBD 01/15/24 College Closed – MLK Day Holiday 1st Meeting of F P&B Spring Semester. Location: “Virtual Meeting.” at 3:15 pm 01/16/24 “Virtual Meeting.” 01/19/24 1) Deadline for department P&B recommendations, including updated supporting materials entered into Digital Measures, for Promotion Candidates. 2) Appeals are due to the TPCCE Committee from negative recommendations of department P&B. 01/25/24 1st Day of Classses Spring Semester 01/31/24 Deadline Submission of Spring 2024 Electronic Multiple Positions Form (eMPRF). Faculty Personnel & Budget Meeting Agenda Items and Academic Affairs Events Time: 3:15 pm – 5:00 pm Dates Academic Department Actions 02/02/24 1) Deadline for department P&B recommendations, including updated supporting materials entered into Digital Measures, for: • Professorial Titles – 1st reappointment (second year of service) • Lecturers – 1st reappointment (second year of service) and 2nd reappointment (third year of service) • Instructors – 1st reappointment (second year of service) • CLT’S – 1st reappointments (second year of service) • Note: All reapointment PAFs (personnel action forms) will be sent to the departments electronically via forms.production@lehman.cuny.edu. 2) Deadline for department P&B recommendations for reappointment with supporting material (CV) entered into Digital Measures for: • Distinguished Professors (DP) • Distinguished Lecturers (DL) Note: 5-year reviews were conducted by the Distinguished Professor Committee in March 2023 for DP appointments and approved by the President and the EVC. Senate Meeting (Hyperlink) Time: 3:45 - 5:15 pm Location: Carmen B04 02/07/24 Items Submission Deadline 1/24/24 02/12/24 College Closed – Lincoln’s Birthday Faculty Personnel & Budget Meeting Agenda Items and Academic Affairs Events Time: 3:15 pm – 5:00 pm Dates Academic Department Actions Meeting of F P&B. Location: FDR at 3:15 pm ➢ Recommendations for (April 1 Notification Date): • Professorial Titles – 1st reappointment (second year) • Lecturers – 1st reappointment (second year) and 2nd reappointment (third year) • Instructors – 1st reappointment (second year) • CLT’S – 1st reappointments (second year) ➢ Recommendations for: • Fellowship Awards & Scholar Incentive Awards • Library Professional Reassignment Leave • Distinguished Professors • Distinguished Lecturers 02/13/24 New Faculty Seminar Part IV of V Time: 3:45 - 5:15 pm Location: TBA TBD 02/16/24 Deadline for Department P&B to approve eMPRF’s. 02/16/24 Deadline for Academic Departments to update adjunct directory information on department website. 02/19/24 College Closed – President’s Day General Faculty Meeting (Hyperlink) Time: 3:30 pm – 5:00 pm Location: TBA 02/21/24 02/22/24 Classes follow a Monday schedule 2/28/24 Classes follow a Monday schedule Faculty Personnel & Budget Meeting Agenda Items and Academic Affairs Events Time: 3:15 pm – 5:00 pm Dates Academic Department Actions 03/01/24 See -05/21/24 Deadline/Last day to schedule Annual Evaluations (hyperlink). Note: Department chair’s annual evaluation memorandum for untenured tenure-track faculty in their 3rd year of service should be completed ASAP for use by the Dean’s Office to complete a dean’s “Pre-tenure Review (Hyperlink)” before Commencement. And per Lehman Policy: Department chair’s annual evaluation memorandum for Lecturers and CLTs in their 2nd year of service should be completed ASAP for Pre-CCE Reviews and Pre-tenure Reviews, respectively. Senate Meeting (Hyperlink) Time: 3:45 - 5:15 pm Location: Carmen B04 03/06/24 Items Submission Deadline 2/21/23 03/14/24 Notification letters of reappointment / non- reappointment to Adjuncts with less than 6 consecutive semesters and Graduate Assistants A, B, C with 5/01/2024 deadline for Fall 2024. • Send “list” of non-reappointments to HR. 03/15/24 Deadline for submission of Full-time Faculty Electronic Workload Forms (eFWL) for Spring 2024. Meeting of F P&B. Location: FDR at 3:15 pm Recommendations for Promotion: • Professor, Associate Professor* and CLT title. *Except for those who applied for tenure in the Fall. 03/19/24 Faculty Personnel & Budget Meeting Agenda Items and Academic Affairs Events Time: 3:15 pm – 5:00 pm Dates Academic Department Actions 03/22/24 Notification letters of reappointment / non- reappointment to Adjuncts serving in the same department for 6 or more consecutive semesters (not counting summers), for 5/01/2024 deadline, for Fall ’24 and Spring ’25. Send “list” of non-reappointments to HR. Meeting of F P&B. Location: FDR at 3:15 pm Recommendations for Promotion (continued): Professor, Associate Professor & CLT titles 03/26/24 03/29/2024 Thru 3/31/2024 No Classes [Good Friday & Easter] 04/01/24 1) Deadline for All Full-Time Faculty to submit July 1, 2023 – June 30, 2024: Academic Year Scholarship and Creative Activity into Digital Measures. 2) Deadline for Faculty to submit artifacts for July 1, 2023 – June 30, 2024: Academic Year Annual Faculty Celebration Event. Senate Meeting (Hyperlink) Time: 3:45 - 5:15 pm Location: Carmen B04 04/3/24 Items Submission Deadline 3/20/24 Meeting of F P&B. Location: FDR at 3:15 pm Recommendations for Promotion (continued). 04/16/24 Department Chair (Summer) designation & hrs. submitted to Provost Office. 04/22/2024 Thru 04/30/2024 No Classes – Spring Recess New Faculty Seminar Part V of V Time: 3:45 - 5:15 pm Location: TBA TBD Faculty Personnel & Budget Meeting Agenda Items and Academic Affairs Events Time: 3:15 pm – 5:00 pm Dates Academic Department Actions Senate Meeting (Hyperlink) Time: 3:45 - 5:15 pm Location: Carmen B04 05/01/24 Items Submission Deadline 4/17/2024 Celebration of Faculty Scholarship & Creative Work Time: TBA Location: “In-Person” TBA 05/02/24 New Faculty Seminar - End of Year Open Forum with Lehman College Leadership Time: TBA Location: TBA 05/03/24 05/06/24 to 05/10/24 (1st full-week in May) Election of department chairs, representatives to the Senate and P&B members in departments of TBA. Meeting of F P&B. Location: FDR at 3:15 pm • Agenda Items TBA 05/07/24 General Faculty Meeting (Hyperlink) Time: 3:30 pm – 5:00 pm Location: TBA 05/08/24 05/21/24 Deadline for Dean’s Office to complete the “Pre-tenure Review (Hyperlink)” for each untenured tenure-track faculty member in his/her 3rd year of service during the spring semester, after the department chair’s annual evaluation memorandum and before Commencement. And per Lehman Policy: Deadline for Dean’s Office to complete Pre- CCE Reviews and Pre-tenure Reviews, respectively, for Lecturers and CLTs in their 2nd year of service. Faculty Personnel & Budget Meeting Agenda Items and Academic Affairs Events Time: 3:15 pm – 5:00 pm Dates Academic Department Actions Meeting of F P&B. Location: FDR at 3:15 pm • Last F P&B Meeting for 2023-2024 05/21/24 ALL Full-Time Faculty should continue to upload Scholarship and Creative Activity for the period of July 1, 2023 – June 30, 2024 into CUNYfirst Toolkit by June 30th for each AY year. 05/22/24 End of Spring Term 05/27/24 Memorial Day – College Closed Commencement 05/30//24 Commencement