Leave of Absence
- Fellowship Leaves
- Scholar Incentive Awards
- Special Leaves (Sick Leaves, Special Leaves for Child Care, Retirement Leaves, Jury Duty, Family Leave Care)
Tenured members of the permanent instructional staff, including those holding the title Lecturer with certificates of continuous employment, who have completed six years of continuous paid full-time service with the University exclusive of non-sabbatical or fellowship leave, shall be eligible for a fellowship award. Individuals in professorial titles who are on leave from the title Lecturer with a certificate of continuous employment shall be eligible for a fellowship award.
Applications for a fellowship award may be made for the following purposes:
- Research (including study and related travel)
- Improvement of teaching
- Creative work in literature or the arts
Application may be for one of three types of fellowship leaves:
- A full year leave at one-half the annual salary
- A one-half year leave at one-quarter the annual salary
- A one-half year leave at full pay
Application Form: Fellowship Leave Application [PDF]
For complete guidelines and details, refer to page 61-62 in the Agreement between the City University of New York and the Professional Staff Congress/CUNY from February 1, 1996–July 31, 2000.
Scholar Incentive Awards of not less than one semester nor more than one year shall be established for full-time personnel in the following titles: Professor, Associate Professor, Assistant Professor, Instructor, Lecturer, University Professor, Distinguished Professor, and Medial Series. The only purpose of these Awards shall be to facilitate bona fide and documented scholarly research. Other projects or proposals (e.g., professional, career, and personal) shall not be considered for these Awards.
The following principles for such Scholar Incentive Awards shall apply to:
- A candidate shall have completed not less than one full year of continuous paid full-time service with the University before becoming eligible for a Scholar Incentive Award. A candidate shall be eligible for a subsequent Scholar Incentive Award after six years of creditable service with the University since the completion of the last Scholar incentive Award. A Scholar Incentive Award may not be held concurrently with a Fellowship Leave.
- A candidate may be compensated by the University for up to 25% of annual salary rate. The total amount of money earnable with outside support and the University salary may not exceed 100% of the annual salary rate that the person would have received without the leave. The amount may be less than 25% if the amount of any outside fellowship and grant support received would result in earnings above 100% of salary.
Application Form: Scholar Incentive Award Application [DOC]
For complete guidelines and details, refer to page 63 in the Agreement between the City University of New York and the Professional Staff Congress/CUNY from February 1, 1996–July 31, 2000.
*The information in this section is derived in part from the Agreement between the City University of New York and the Professional Staff Congress/CUNY.
Temporary Disability Leave (Sick Leave)
Temporary disability shall be defined as “any temporary physical or mental incapacity, including pregnancy, complications of pregnancy and childbirth.”
“Employees covered by this Agreement shall be granted temporary disability leave of twenty (20) calendar days, (accrued monthly) exclusive of Saturdays, Sundays and authorized holidays and recesses during each year of service. The unused portions of such temporary disability leave shall be cumulative to a maximum
of one hundred and sixty (160) calendar days during which the college is in regular session.”
Special Leaves for Child Care
A member of the instructional staff may be granted a special leave to care for a newborn infant provided he/she has legal responsibility for the care and / or support of the child. Such leaves shall be granted without pay upon notification to the President and application for such leaves. Ordinarily for one full semester; see Human Resources Department for use of available leave time, if applicable.
Retirement Leaves (“Travia”)
“Members of the New York City Teachers’ Retirement System and members of the permanent instructional staff and lecturers (full-time) with administrative certificates of continuous employment, person with titles in the higher education officer series, and persons with titles in the business manager series who are members of any retirement system who announce their bona fide intention to retire shall be granted a retirement leave of absence with full pay consisting of one-half of their accumulated unused temporary disability leave up to a maximum of one semester, or the equivalent number of school days.” Retirement leaves can be granted only to individuals who meet the retirement eligibility requirements for the appropriate Tier of the Public Retirement System. This form is available in the Human Resources Department.
“Employees who are required to serve on jury, or are required to report to Court in person in response to a jury duty summons, or they are required to report for jury examinations or to qualify for jury duty, shall receive their regular salary during such absences provided that they remit to the University an amount equal to the compensation received by them, if any, for jury duty.”
Family Medical Leave Act (FMLA) of 1993
Covered employees are eligible for Family Medical Leave if they worked for the college for a total of 12 months AND for at least 1,250 hours during the year preceding the effective date of the leave. The leave year for determining usage of the 12-week entitlement shall be the Academic Year: September 1 through August 31.
Permissible Reasons For Taking FMLA Leave:
- For birth of a son or daughter, and to care for the newborn child.
- For placement with the employee of a son or daughter for adoption or foster care
- To care for the employee’s spouse, domestic partner, son, daughter, or parent with a serious health condition, and
- Because of a serious health condition that makes the employee unable to perform the essential functions of his/her job.
Any approved leave for illness granted under the University’s temporary disability leave provisions which extends beyond five days will be counted as part of the employee’s FMLA entitlement, if it qualifies. Authorized absences for medical reasons, paid or unpaid, anticipated and unanticipated, which extend for more than five days will be counted as FMLA leave from the beginning of the absence. A notification of such absences must be made to the College Human Resources Director; however, such notification, whether written or oral, does not amend or change the continuance of any and all internal college, Board of Trustees, UNY Rules and Regulations, or contractual notification requirements currently in effect.
For anticipated absences a written request to cover such absences must be submitted to the College Human Resources Director at least thirty days before leave is to begin. However, such written application does not amend or change the continuance of any and all internal college, Board of Trustees, CUNY Rules and Regulations, or contractual notification requirements currently in effect. For unanticipated absences, the College Human Resources Director must be notified when the absence is expected to continue, or has extended beyond three calendar days.
FMLA forms for both the employee and physician are available in the Department of Human Resources.
Last modified: Sep 27, 2012