TO: The Lehman College Community FROM: Rene M. Rotolo, Asst. Vice President for Campus Planning & Facilities DATE: March 8, 2017 RE: PROCEDURES FOR ALL VEHICLE REQUEST DO NOT CALL BUILDINGS & GROUNDS OR PUBLIC SAFETY FOR AUTHORIZATION Please be advised that due to insurance and staff restrictions, the College has limited ability to provide vehicles for College use. Therefore, all requests for the College Van and/or Official Car must be submitted in writing five (5) days in advance. THE INDIVIDUAL REQUESTING THE VEHICLE MUST BE THE DRIVER OF THE VEHICLE AND MUST BE A COLLEGE EMPLOYEE. PLEASE READ THE ATTACHED UNIVERSITY AUTOMOBILE USE MANUAL AND COMPLETE PAGES 8 and 10 AND RETURN THEM WITH THE COMPLETED FORM. (If you have already completed the Authorization and Release forms you do not have to complete it again). Each vehicle has a vehicle mileage log in the vehicle. The driver is responsible to log the odometer reading at the beginning and end of the trip as well as the date and business purpose. You must complete the form below. Forms are available in Shuster Hall Room 327. Submit form to: CAMPUS FACILITIES, SH 327. ___________________________________________________________________________ PLEASE PRINT Vehicle Request: (circle) VAN OFFICIAL CAR Date___________________________Extension________________________ Fax___________________________________________ Name_________________________________________________________________________________________________________ Department____________________________________________________________________________________________________ Signature______________________________________________________________________________________________________ Request for_____________________ _________________________ _______________________________________ (Day) (Date) Time of Departure ______________________________ Time of Return Reason/Destination______________________________________________________________________________________________ ______________________________________________________________________________________________________________ DO NOT WRITE BELOW THIS LINE Notification to B&G________________ Notification to Garage_______________ Notification to Public Safety____________________ To: Person Requesting Date____________________________Approved_________________________Denied_______________________________________